Welcome to the City Clerk's Office

The City Clerk Department is the primary link between City Council, City staff, and the public, serving as the Chief Elections Official, Legislative Administrator, and Records Manager for the City. 

The City Clerk's Office preserves legal documents and is the source of information on City Council legislation and actions.  The Clerk is the historian of the community, for the entire recorded history of the City and its people is in her care.  Along with the tax collector, municipal clerks are the oldest public servants in local governments.

Clerks, by necessity, must be on top of changing laws and new laws to ensure that their organizations and employees stay in compliance with the laws.  The City Clerk's Office, as the custodians of information, will provide clear, accurate information and assistance to its patrons with respect and integrity.   

Regular City Council Meetings are held on the second and fourth Tuesday of each month at 6:00 p.m. at Tolleson City Hall located at 9555 West Van Buren Street.

City Clerk's Office
9555 West Van Buren Street                           
Tolleson, AZ 85353                                                     

Office Hours:
Monday - Friday
8:00 a.m. to 5:00 p.m.

Crystal Zamora, City Clerk
czamora@tollesonaz.org
(623) 474-4997                                                        

Michelle Smythe, Deputy City Clerk
msmythe@tollesonaz.org                                                         Crystal Zamora, CMC
(623) 936-2775                                                                                  City Clerk           

All public notices of meetings held by the Tolleson City Council will be posted at the outdoor bulletin board of Tolleson City Hall at 9555 West Van Buren Street, as well as online at www.tollesonaz.org. Additional public notice will be given as is reasonable and practicable for all meetings.

Services/Documents Descriptions
2017 Calendar of Council Meetings Please click the following link to access the 2017 Calendar of City Council & Board Meetings throughout the year.
City Council Items Look up official records such as: Agendas, Minutes, Public Notices, etc.
City Council Members Learn more about the City Council and its Members.
Rules of Procedures Learn about City Council rules and procedures.
Public Records Request Form to request city-related documents. 
Board Volunteer Application           Are you interested in volunteering for one of the following boards or commissions? Please check with our City Clerk's Office to see if there are open seats available. •Community Services Advisory Board •Industrial Development Authority Board •Library Advisory Board •Planning and Zoning Commission •Public, Safety, Personnel, Retirement System Board
City Codes and Ordinances This Code of Ordinances and/or any other documents that appear on this site may not reflect the most current legislation adopted by the City Council. Users should contact the City Clerk’s Office for Ordinances that were recently passed.
Open Meeting Law Learn about the provisions of the Open Meeting Law which are applicable to all public bodies.
Election Information The City of Tolleson is a non-partisan municipal jurisdiction with a mayor and six council members elected at large. The City of Tolleson participates in the consolidated fall election cycle during even numbered years per Arizona Revised Statute. For the 2018 election cycle, there will be three open Council seats. Historically, the candidates who receive the majority of votes cast for an open seat will win the Primary Election and be seated on the Council. Candidates will only go to the General Election if there is a tie requiring a runoff.

​For candidates interested in running for Council, an individual must be 18 years of age, lived in the City of Tolleson for one year prior to the election, and be a qualified elector in the State of Arizona. In Arizona, persons are nominated to run for office in the Primary Election by a petition process for nomination. The petition process allows any qualified voter the opportunity of seeking public office. The nomination paper is a formal notification to the Clerk that the individual intends to seek municipal office. A Nomination Paper includes a candidate declaration (no longer an affidavit that requires notarization), a Financial Disclosure Statement and a Nomination Petition with the requisite number of signatures (Between 23 and 45 of Tolleson registered voters - At least 5% and not more than 10% of the total votes cast for mayor in the last preceding election at which a mayor was elected – 452 votes.)

​A Statement of Organization is required within ten days of a candidate receiving contributions or making expenditures, in any combination, of at least $1,000 so the Statement of Organization may not be filed at the time of candidate filing. A person desiring to run for municipal office must file the requisite documents not less than 90 days (May 30, 2018) nor more than 120 days (April 30, 2018) before the Primary Election date. Filing deadlines and other campaign finance reporting deadlines are established by the Arizona Secretary of State’s Office.

​The 2018 Primary Election will be August 28, 2018, and the 2018 General Election will be November 6, 2018. Candidate packets will be available in January 2018.

3 Council Seats - At Large

​Incumbents:
Council Members Juan F. Rodriguez (Vice Mayor)
Clorinda Erives
​Linda M. Laborin

​For more information concerning upcoming elections, please contact the Tolleson City Clerk’s Office at (623) 936-7111 or the Maricopa County Elections Department at (602) 506-1511.​
Register to Vote/Registrese Para Votar Visit the Secretary of State election page to register to vote.
Campaign Finance Reports Any candidate or association or combination of persons that is organized, conducted or combined for the purpose of influencing the result of any election, or to determine whether an individual will become a candidate for election in the City of Tolleson, is required by Arizona law to file a Statement of Organization to register with the City of Tolleson as a political/candidate committee if they plan to receive contributions or make expenditures, in any combination, of at least $1,000 during an election cycle. In addition, any political committee must file regular reports of contributions and expenditures. (A.R.S. Title 16, Chapter 6)  

2016 ELECTION CANDIDATES

FOR MAYOR:

Gamez, Adolfo F.  (Incumbent) 
Statement of Organization

Tovar, Anna - Elected in the Primary Election
Statement of Organization

FOR COUNCIL (3 Seats):

Bandin, Lupe Leyva  (Incumbent) - Elected in the Primary Election
 
Carnero, John A. - Elected in the General Election
Statement of Organization

Farr, Kathie  (Incumbent)
$500 Threshold Exemption Statement

Gerhart, Donnie

Grijalva, Ralph
$500 Threshold Exemption Statement

Mendoza, Albert  (Incumbent) - Elected in the Primary Election
$500 Threshold Exemption Statement

Standing Political Committees Revitalize Arizona
Candidate Committees ReElect Mayor Anna Tovar
Campaign Sign Regulations

State law requires utilities to be marked before signs go up. If you're running for office, supporting a political candidate or working against a ballot measure, you must "know what's below" before campaign signs go up. Arizona law requires all underground utilities to be located and marked before any type of “excavation” – this includes the installation of campaign signs on public or private property. Contact Arizona 811 (formerly Arizona Blue Stake) at least two working days before installing signs in the ground:  

Call 811 from anywhere in Arizona between 6 a.m. and 5 p.m. Monday-Friday (excluding state holidays). 
Click Arizona811.com to create a ticket online 24/7/365 using the Arizona 811 E-Stake tool. 
For installations at a single address (such as a home or business on a single lot) use the Single Address Ticket option on the Arizona 811 website. 

Installing any type of sign without having utilities marked in advance is a violation of A.R.S. 40-360.21-32, punishable by fines of up to $5,000 per violation. It’s also dangerous. Knowing the location of buried lines, pipes and cables – and then carefully working around them – prevents serious injuries and protects the utilities we all rely on from damage.  

Read the Arizona 811 Excavation Guide and state law here and learn more at www.Arizona811.com.  
Campaign Sign Regulations Flyer